Stallholder Information and Terms and Conditions 

Woodstock Artisans Market & Woodstock Record, Retro & Rare Wares Fair

 

Woodstock Artisans Market

Woodstock Artisans Market is a joint venture between Burwood Council and Palmer Events (established in 2018). Held at Woodstock Community Centre, 22 Church Street, Burwood NSW 2134. Woodstock is a beautifully maintained 1871 mansion surrounded by a large park with 2 playgrounds, bbq areas etc. The focus is on original, high quality, Australian made goods, providing a platform for artisans, makers, artists, designers and producers to showcase and sell their goods directly to the public.

SELECTION CRITERIA

  • Stalls are selected on the quality and uniqueness of the goods on offer.
  • Meet the maker is a feature of this market and preference will be given to those who self produce the items they have for sale.
  • Mass produced cheaply made goods are not welcome at this market.
  • There will be a limit to the amount of stallholders allowable across some categories of goods.
  • Images of your products must be included with your online application. Please do not send large images and ensure your images are under 1mb in size. Pictures submitted may be used to promote the market.
  • A full description of the goods you will offer at the market is required in your application. Any variation to your product offering prior to the market must be advised via email and approved by market management..
  • Palmer Events reserves the right to refuse any application and to vary these conditions.

Woodstock Record, Retro & Rare Wares Fair

Woodstock Record, Retro & Rare Wares Fair is a joint venture between Palmer Events, Revolve Records and Relics and Burwood Council. If it’s quirky, collectable or just downright cool you will find it at this event. Featuring Vinyl Records, Retro, Vintage and Unique fashion and wares, quirky goods and art. Held at Woodstock Community Centre, 22 Church Street, Burwood NSW 2134. Woodstock is a beautifully maintained 1871 mansion surrounded by a large park with 2 playgrounds, bbq areas etc.

SELECTION CRITERIA

  • Stalls are selected on the quality and uniqueness of the goods on offer.
  • There will be a limit to the amount of stallholders allowable across some categories of goods.
  • Images of your products must be included with your online application. Please do not send large images and ensure your images are under 1mb in size. Pictures submitted may be used to promote the market.
  • A full description of the goods you will offer at the market is required in your application. Any variation to your product offering prior to the market must be advised via email and approved by market management.
  • Palmer Events reserves the right to refuse any application and to vary these conditions.

STALL COST

Outdoor General Stall 3m x 3m - $115

  • Bring your own gazebo etc Outdoor General Stall 2m x 1.5m - $70
  • Bring your own table etc

Outdoor Food Stall 3m x 3m Hot Food Cooked Onsite - $230

  • Bring your own gazebo etc

Please see Information for Food Traders further down this page

Outdoor Food Stall 3m x 3m - Baked goods, Produce etc prepared offsite - $115

  • Bring your own gazebo etc

Please see Information for Food Traders further down this page Coffee and/or drinks site 3m x 3m - $150

  • Bring your own gazebo etc

Indoor or Under Balcony General Stall 3m x 3m - $165

  • Bring your own tables or hire tables from us
  • Chairs provided

Indoor or Under Balcony General Stall 4m x 1.8m - $155

  • Bring your own tables or hire tables from us
  • Chairs provided

Indoor or Under Balcony General Stall 2m x 1.5m - $95

  • Bring your own tables or hire tables from us
  • Chairs provided Record Fair 1.8m site -$90
  • Chairs provided

Table Hire for Indoor Traders Only - $5.50

Trading Terms

POWER

  • Power is not available to outdoor traders. Indoor Traders - we would prefer you do not bring items needing power - if you do - All power leads must be tagged and dated, or Burwood Council cannot supply power to said stall / site. A Council Officer will be inspecting all power leads on event day. In the event a power lead does not carry current testing tags, a $21.50 testing fee will apply for each item to be tested. This amount must be paid in cash to the Council Officer at the time of testing.

INSURANCE

  • You must hold your own public liability insurance for no less than 10 million for general traders and 20 million for food traders. Stallholders selling food are also required to hold product liability insurance. If you have not sent a current certificate of currency by four weeks prior to the event you will not be allowed to trade. Casual stallholder insurance is available through many insurance companies.

PARKING, SETTING UP AND PACKING UP

  • You will be sent your stall allocation and loading time by 1 week prior to the event.
  • You must arrive at the loading time nominated for your stall – you are allowed up to 20 minutes to unload at maximum – less if possible. If you cannot arrive at the nominated time you must park off-site and trolley your stock in from there.
  • All stalls must be set up and ready to trade by 9.30am sharp so that we are ready half an hour ahead of the 10am official opening time. If you have not arrived by 9.00am you will not be allowed to trade and there will be no refund.
  • After unloading you must remove your car from the site and park as far away from the site as possible so that plenty of parking is available for other stallholders to unload at their nominated time and so that patrons have access to parking. No Stallholder is to leave their vehicle in the Fitzroy Street car park for the day unless they have a disabled sticker or have been granted special approval my market management. Stallholders should also not park in Fitzroy, Duff or Church Streets to free up parking for patrons. We recommend stallholders park beyond Shaftesbury Road. Parking is untimed in many surrounding streets.
  • Please keep noise to an absolute minimum when unloading, remember this is a residential area and it is very early Sunday morning.
  • Vehicles are to drive at no more than 10km per hour on site and keep hazard lights on when arriving and departing the market. Burwood Council and Palmer Events accepts no responsibility for your vehicle.
  • Stallholders must not commence packing up their stall until the market has officially closed.
  • As stallholders take varying lengths of time to pack up there will be no specific time to enter the carpark for unloading. Please do not bring your vehicle into the carpark until you have fully packed down your stall. Stallholders must be completely off the site by 5.30pm at the very latest.

COUNTERFEIT AND UNAUTHORISED GOODS

  • Please be aware that if you sell any goods bearing registered trademarks for which you do not have a licence, you are breaking the law and may incur a substantial fine and have proceedings instituted against you.

INFORMATION FOR FOOD TRADERS

  • All Hot food traders must hold a Burwood Council Temporary Food Traders Permit which is available for a single event fee or for an annual fee please contact This email address is being protected from spambots. You need JavaScript enabled to view it. for more information.
  • All food traders whether hot or pre prepared food must hold a food safety supervisors certificate and forward this to This email address is being protected from spambots. You need JavaScript enabled to view it.
  • All food traders must have public and product liability insurance to the value of 20 million and forward this to This email address is being protected from spambots. You need JavaScript enabled to view it.
  • All food traders must comply with NSW Food Authority’s Guidelines for Food Businesses at Temporary Events.

SUBLETTING AND CHANGES TO PRODUCT OFFERINGS

  • If approved for a stall Stallholders must not transfer or sublet their stall to another stallholder.
  • Stallholders must seek approval from Palmer Events for any changes or additions to the originally approved product/s

STALLHOLDER CONDUCT, SAFETY AND PRESENTATION

  • Courtesy and respect to members of the public, other stallholders and market staff is expected of all traders.
  • Stallholders must comply with all directives given to them by Palmer Events staff. Any direction given by Palmer Events staff regarding risk management or accident prevention must be complied with strictly and immediately.
  • Any unacceptable behaviour including, but not limited to, aggression, abusive language or refusal to comply with a reasonable directive will result in the stallholder being evicted from the event with no stall refund available and future stall applications will be rejected.
  • Stallholders are required to remove all rubbish and material related to their stall from the site at the end of the day.
  • Stallholders are responsible for the safety of their stall and display equipment. Stall equipment and furniture including, but not limited to, tents, awnings and umbrellas, must be ballasted against strong winds. You must not peg into the ground. The ground is not 100% level in all places. Please bring a couple of old paperbacks or something in case you find your structure/ table needs adjusting. Market staff will be conducting safety checks and expect compliance with all safety measures.
  • All stallholders must keep their goods confined to the designated marked area for their stall and must not go outside its boundaries. Stallholders must at all times keep their stall and the immediate vicinity clear of rubbish or other obstacles that may impede pedestrian traffic.
  • All goods must be displayed on secure tables, racks or stands and must not be displayed on the ground.
  • All stall equipment and furniture must be of good quality.
  • The presentation of stalls must be of a professional standard.
  • Stallholders must not conduct roaming sampling.
  • Stallholders must not distribute flyers or advertising for events which are not held at Woodstock.

LOST PROPERTY OR CHILDREN

  • Lost Property and/or Lost Children are to be brought to the market site office which will be located on the front verandah at Woodstock Community Centre. Palmer Events staff will hold on to any lost property and keep a record of it and attempt to locate parents should Children be lost and contact police as necessary.

EMERGENCIES

  • In the event of an Emergency on site such as an Accident or Fire please call the Market Manager Tiffany Palmer on 0411 592 378 - please store this number in your phone.
  • An evacuation plan will be forwarded to indoor stallholders.

COVID-19 REQUIREMENTS FOR STALLHOLDERS

  • Stallholders should not attend if feeling unwell.
  • People who are at high risk of COVID-19, recently returned from overseas and anyone who is unwell or showing symptoms of COVID-19, cold or flu is advised to stay home and not attend the markets.
  • Stallholders and staff are advised to get tested for COVID-19 if they feel unwell or have been in contact with a positive case.
  • You must self-isolate if you have been tested for COVID-19 and are awaiting results, been diagnosed with COVID-19, are suspected of having COVID-19, or had close contact with a confirmed case of COVID-19.
  • You must self-isolate if you have been tested for COVID-19 and are awaiting results, been diagnosed with COVID-19, are suspected of having COVID-19, or had close contact with a confirmed case of COVID-19.
  • Social distancing of 1.5 metres is required by all staff, stallholders and patrons - market staff and stallholders are to remind patrons to maintain distancing.
  • Stallholders must have hand sanitiser available at their stall.
  • Mask wearing is strongly recommended for all market staff and stallholders .
  • Staff, stallholders and patrons are advised to wash/sanitise hands regularly.
  • Stallholders are to advise customers to use hand sanitiser before coming into their stall or touching products.
  • Stallholders are advised to clean all products that have been touched and stall surfaces regularly with appropriate strength cleaning products.
  • We encourage the use of gloves by stallholders and market staff. Gloves are always to be used when cleaning.
  • Stallholders are advised where possible to arrange their stalls so that they can serve customers from behind a table where possible. Patrons are to be discouraged from handling goods where possible.
  • Stallholders are not to provide samples of any type to patrons.
  • Stallholders and their workers are encouraged to remain in their stall and to leave their stall only when absolutely necessary to assist with social distancing.
  • Stallholders are encouraged to have cashless facilities for payment.
  • Stallholders and staff are reminded to cover their mouth and nose with a tissue when you cough or sneeze or do so into your elbow and to dispose of tissues in the bin.
  • We recommend all stallholders install and use the COVIDSafe App.
  • COVID-19 safety signage will be attached to your stall by market staff and displayed throughout the market.
  • QR code sign in will be put in place for stallholders, patrons, and market staff.

PAYMENT AND CANCELLATIONS

  • Payment for your site is required by four weeks prior to the market. If your stall payment is not received by four weeks prior your stall will automatically be cancelled. Reminders to pay will not be sent and extensions to payment will not be granted.
  • Should you choose to cancel your booking you will need to advise by four weeks prior to the market date you have booked and the market will refund 50% of the stall fee paid. Cancellations received later than four weeks prior to the booked market date will not be entitled to a refund. If you are genuinely ill a 50% refund of the stall fee will be offered providing a medical certificate is provided by no later than three days prior to the market.  
  • If the market is cancelled by Palmer Events due to a poor weather forecast or public health order a 50% refund will apply and will be paid within 30 days of application for refund by the stallholder. A 50% portion of your stall fee is applied to all costs payable by the organiser whether or not the event proceeds. In the event of a public health order cancellation higher refunds will be considered if we are able to recoup some of these costs via a government grant or such like which may take some time to determine after the scheduled market date has passed.

INCLEMENT WEATHER POLICY

  • Burwood Council’s policy regarding the weather is as follows - All market events should continue in all weather conditions, unless extreme weather conditions persist (i.e. temperature exceeding 40 degrees, gale force winds, etc.) in which case the event should be cancelled. A weather consult must take place 24 hours prior to the event in conjunction with Burwood Council, with a final decision to be made by 8:00am on the day of each event.
  • If an outside stall is requested, it is the stallholder’s responsibility to be fully prepared for all weather conditions.

STALLHOLDER’S WARRANTIES AND REPRESENTATIONS

The Stallholder acknowledges and agrees that, by applying to hire a stall, the Stallholder makes the following warranties and representations:

  • That the statements made regarding their booking request are true and accurate;
  • That the Stallholder has carefully read these terms and conditions and agrees to be bound by them;
  • That the Stallholder will not engage in any false or misleading conduct including, but not limited to, selling counterfeit goods or mislabelling goods;
  • That the Stallholder has the necessary licences or permission to sell the goods that they offer for sale; and that the Stallholder has the necessary licences, practising certificates, qualifications, training and experience to provide the services that they offer for sale.

EXCLUSION OF LIABILITY

  • The Stallholder agrees that Palmer Events has not made any warranties or representations relating to the Stallholder’s occupation or use of a stall at the event including, but not limited to:
  • The Stallholder’s likely sales or profits; or The benefits of the location of any particular stall; or The number of potential customers that are likely to visit your stall; or The presence of other stallholders on the same Market day selling the same or similar goods or services or the location of their stall; or The services and facilities that are available to the Stallholder other than as are expressly contained in these Regulations; or The adequacy of security; or The extent to which Palmer Events has carried out marketing or advertising to attract customers to the Markets; or The suitability of the event for any particular purpose; or The existence of any patent or latent defects at the event.
  • The Stallholder agrees that Palmer Events is not liable for any claims arising from: Damage to the goods or other property of the Stallholder; or Theft of the goods or other property of the Stallholder; or Injury, loss or damage suffered by any person at the event; or Damage to or the theft of the property of any person at the event.

Information and Terms and Conditions updated July 2021. Any queries regarding these terms and conditions should be emailed to This email address is being protected from spambots. You need JavaScript enabled to view it.

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